For the new system implementation, we have defined the following user groups to reflect our company structure and operational workflow:

* Management – directors, owners, senior decision-makers
* Finance – invoicing, payments, accounting, financial control
* Sales – customer management, quotations, sales orders
* Purchasing – supplier management, purchase orders, material sourcing
* Warehouse – stock control, goods receipt, goods dispatch, inventory movements
* Planning – production scheduling, capacity planning, MRP coordination
* Production – manufacturing execution, work orders, shop floor operations
* Quality – quality control, inspections, non-conformance management, audits
* NPI (New Product Introduction) – new product setup, BOMs, routings, engineering changes
* Office – administration, general support, miscellaneous office tasks

This structure provides:

* clear role separation
* better access control
* improved accountability
* scalable system management as the business grows

This setup reflects the real operational flow within the company and will support a smooth ERP implementation.